Records Sharing Form (Government Entities )
The Government Records Access Management Act (GRAMA) is the records law for the State of Utah. This law is found in Title 63G, Chapter 2 of the Utah Code. GRAMA defines what a record is and establishes the criteria for accessing government records.
Media Requests, should also be ten days to respond unless it’s an expedited request then we have 5 business days (63G-2-204(3))
As defined in Utah Code Ann. § 63G-2-103 , public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record. A department is not required to create or format reports to meet a request.
Specifically GRAMA designates two law enforcement records to be public records:
- Chronological Logs, which give the general nature of the call, the date and time and any arrests or jail bookings.
- Initial Contact Reports, which are reports, prepared by peace officers engaged describing official actions initially taken in response to either a public complaint about or the discovery of an apparent violation of law.
Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record, you may be entitled to information not available to the general public.
If you are a defendant in a criminal prosecution (have had criminal charges filed or have been issued a citation) you will be provided a full copy of the report through the prosecutor’s office as part of the discovery process.